Job Description

Hub Project Development Manager (Part Time)

This position is for an initial period of up to 12 months to manage, implement and co-ordinate the early stages of the development of Cairnbaan Community Hub.

The Trust is seeking a self-employed professional with project management experience who can oversee the development from the point of community transfer from Forestry and Land Scotland and oversee the necessary works to prepare for opening to the community and wider population, as detailed in our Business Plan.

The candidate should be able to demonstrate experience of:

• Working with grant funded projects;
• Project management in a context of diverse input, both financial and in relation to personnel;
• Working with volunteers;
• Working with the community and liaising with contractors and statutory bodies;
• Seeking and assessing quotations from contractors;
• Liaising with contractors, statutory bodies and other external agencies and partners e.g. Scottish Water, SEPA, local authority planning, funding sources;
• Managing planning permissions and building warrants.  

This will encompass the following activities:

Technical

Project manage the resource from handover from Forestry and Land Scotland in preparation for occupation by developing and establishing practices and processes for the management and smooth running of the Hub through:

• Supporting on contractual agreements, invoicing, negotiating and meeting with suppliers, contractors and the community;

• Managing contractual relationships both internally and externally;

• Managing all relevant contractors’ activities;

• Carrying out audits on maintenance programmes;

• Delivering, controlling and monitoring small projects, minor works and alterations to meet with occupational demands;

• Coordinating and project managing necessary refurbishments, space planning and renovations to the fabric of the buildings;

• Ensuring all surveys outlining work requirements are detailed and up-to-date;

• Leading the property refurbishment/maintenance function in both the internal and external aspects of the buildings, amenities, common public areas and grounds;

Administration

Working with Trustees and the Trust’s sub-committees to plan for the longer term by;

• Updating the Business Plan as necessary;

• Developing the Hub Hire Agreement policies and procedures;

• Supporting with securing quotes for maintenance work and instructing work to be carried out;

• Ensuring implementation of all statutory health and safety requirements;

• Developing and implement maintenance schedules for the buildings;

• Ensuring the Hub is compliant with all legislation.

Financial

Working with the Treasurer, Bookkeeper and Accountant by:

• Providing relevant financial and monitoring information to the Board of Trustees;

• Supporting the Trustees by attending and reporting to Board Meetings and Sub-Committees as required;

• Developing an invoice management (including an e-invoicing) system;

• Ensuring that financial procedures are followed in accordance with OSCR and other relevant legal requirements;

• Carrying out other tasks that are necessary for the success of the Hub project.

The post is open to a person who can work remotely and locally for two or three days a week, to be negotiated with the Board of Trustees. The person appointed will be expected to have a visible presence in the village and be responsible for submitting invoices for their work on a monthly basis.

This role will report directly to Colin Davies of the Trustee Board, who will act in a line-management role for the position.

The position is for an initial period of 12 months and is funded in full by the Scottish Land Fund.

For further information, to arrange an informal discussion and send final application, please email:-

info@cairnbaancommunitytrust.org